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Terms and Conditions

These are the terms and conditions (“Terms and Conditions”) that apply to Building Heroes fundraising events (“Event”) organised by or on behalf of Building Heroes Education Foundation (Charity No. 1158886) (“BHEF”).  Participants must agree to the Terms and Conditions before participating in the Event.

1. Entry Forms and Fees

  1. All persons taking part in the Event (each a “Participant”) must be registered with BHEF to take part in the Event.
  2. By signing up to the Event, Participants agree to pay a registration fee of the value as defined within the official event registration details, within the mentioned timeframe, to secure your place.  Failure to pay the registration fee by the deadline will result in your place being lost.
  3. Each Participant must complete and submit an entry form (“Entry Form”) whether participating as an individual.
  4. BHEF will acknowledge receipt of Entry Form by return of email within three working days.

2. Fundraising and Sponsorship

  1. All fundraising activity undertaken as part of the Event must be for the benefit of BHEF only.
  2. Participants agree that all funds raised as a result of their participation in the Event shall be raised using legal methods and in compliance with the advice given in the information relating to the Event provided to Participants (“Event Information”).  Event Information may be provided in any form including but not limited to pre-event correspondence, guidance given on the day of the Event and information contained on the Website (which may be updated from time to time) or in the Event registration pack.
  3. Participants must raise the Minimum Sponsorship as part of their participation in the Event.
  4. Sponsor forms are available on the BHEF website for cash donations, www.buildingheroes.org.uk(“Website”) and an online fundraising page can be set up using this link: https://app.goodhub.com/building-heroes-education-foundation-8101
  5. All funds raised for BHEF’s work shall be held on trust by each Participant for BHEF and paid to BHEF as soon as reasonably possible or no later than 8 weeks after the date(s) on which the Event is scheduled to take place (“Event Date”).
  6. The Participant is required to reach at least 50% of the fundraising target at least 6 weeks prior to the Event. Failure to do this can result in the removal from the Event.
  7. The Participant is required to reach the full fundraising target no later than 4 weeks after the Event.
  8. If the Event is cancelled or the participant cancels their place, donations will not be refunded by the charity.

3.  Age of Participants

a.    For safety reasons age restrictions are adopted for Events and potential Participants who are under 18 are unable to take part unless otherwise stated.

4. Health and Fitness

  1. All Participants taking part in the Event do so at their own risk.
  2. BHEF shall not be under any obligation whatsoever to process, analyze or otherwise take any action on any medical information disclosed either during or after the registration process for an Event.
  3. All Participants agree that, as far as they are aware, they are sufficiently fit and physically able to compete in the Event and, if necessary, they have sought and relied upon any medical advice before the date of the Event.  It is each Participant’s own responsibility to assess their fitness and to ensure that they participate only if sufficiently fit.  Should any medical or physical condition arise prior to the Event which is likely to affect a Participant’s ability to compete in the Event, the Participant should withdraw from the Event.
  4. BHEF may prevent any Participant from taking part in the Event (either at the start of or during the Event) if BHEF or any medical representative considers that a Participant should not participate in the Event for health and/or medical reasons.

5. Safety and Insurance

  1. BHEF shall take all reasonable steps to assess the safety and suitability of the Event location prior to the Event.  BHEF shall also arrange for the availability of an appropriate number of first aid and medical personnel according to the nature of the Event.
  2. All Participants must ensure that any equipment or clothing used is in good condition and suitable for the Event.
  3. All Participants acknowledge and agree that some Events can be considered dangerous activities, such as cycling on the highway or swimming in the sea. Whilst BHEF shall take steps to ensure that all Events take place in a safe manner, Participants acknowledge and agree that because Events often take place in public spaces BHEF cannot be held liable for any damage caused outside of its direct control.
  4. BHEF provides Public Liability Insurance which protects the Participant from negligence on the part of BHEF or its partners. However, BHEF does not provide any insurance, whether life, medical or liability, further than this. Participants shall be responsible for arranging their own suitable and adequate insurance protection to cover their participation in the Event, including without limitation:
  1. for material loss/damage to any equipment they may use in the Event or personal property (including clothing);
  2. any loss or damage they may cause to a third party;
  3. sickness, injury, or death; or
  4. negligence of any party outside of BHEF and its partners.
  1. Any accident or injury caused by a Participant’s actions shall be the responsibility of that Participant.
  2. Each Participant is responsible for their actions whilst attending or participating in the Event. This includes the Event start point, during the Event and at the completion point. BHEF accepts no responsibility for the actions of a Participant nor the consequences of such actions.

6. Participation and Participant Numbers

  1. For some Events, Participants will be allocated a time at which they can commence the Event. Each Participant agrees that this time cannot be changed unless BHEF in its absolute discretion agrees to a change.  Any permitted change will be made before or on the day of the Event and in accordance with the restrictions contained in the Event Information.
  2. If Participants are each assigned a unique number for the Event (“Participant Numbers”), Participants must clearly display their Participant Number during the Event. Failure to wear the correct Participant Number may result in a Participant not being permitted to take part in the Event. You are prohibited from swapping or selling or offering to swap or sell your place in the Event and from allowing another person to wear the Event number assigned to you.
  3. BHEF reserve the right to reject at any time any Entry Form which is believed to be fraudulent or to disqualify any Participant who is ineligible to participate in the Event (or if participation in the Event should have been refused for any reason whatsoever); or who is believed to have not complied with these Terms and Conditions.  BHEF shall not be liable in any way to a Participant who is disqualified or whose entry is rejected if the Participant:
    1. fails to follow the reasonable instructions of the event organisers
    2. acts in a manner which BHEF reasonably believes may cause offence or injury to yourself or any other person; or
    3. any other harm or safety risk.
  4. Each Participant should be respectful of the local community, residents and/or general public whilst participating in the Event, and not partake in any behaviour which may have a negative impact on the Event.
  5. Each Participant is to refrain from consumption of alcohol or illegal substances prior to or during the Event.
  6. Participants may be offered facilities to store bags at Events. If a Participant chooses to use these facilities, then it is acknowledged and agreed that bags are left at the Participant’s own risk and may be searched when they are handed in and during the Event if deemed a danger and/or disturbance by BHEF.

7. Liability

  1. Nothing in these Terms and Conditions shall limit or exclude BHEF’s liability in respect of death or personal injury sustained as a direct result of the negligence, breach of statutory duty or fraudulent misrepresentation of BHEF, its agents or contractors; or a deliberate act or omission of BHEF, its agents or contractors.
  2. BHEF shall not be liable for any loss or damage sustained by a Participant because of:
  1. the cancellation of the Event by BHEF for any reason;

ii.    any changes made to the Event by BHEF for safety reasons;

iii.   or any circumstances beyond the control of BHEF.

  1. Nothing in these Terms and Conditions shall affect any statutory rights to which the Participant may be entitled as a consumer.

8. Withdrawals, Deferrals and Refunds

  1. Except in exceptional circumstances as determined by BHEF, all Registration Fees are non-refundable.
  2. BHEF participants may transfer their registration to another individual for that year’s Event at the sole discretion of BHEF by contacting the BHEF fundraising team. Any unapproved assignment, transfer or sale of a Participant’s registration may result in delay and/or difficulty in the event of an emergency and such transfer, assignment or sale may result in disqualification of the Participant from the Event. It will be the outgoing participant’s responsibility to recover the registration fee from the incoming participant. The incoming participant will receive a free of charge link to register for the event.
  3. No participant transfers or deferrals will be accepted within 2 weeks of the event date.
  4. If a Participant withdraws from the Event within 6 weeks of the Event Date and no other Participant can be substituted, you will be liable to cover the cost of your place.
  5. BHEF Participants wishing to withdraw from the event must send written confirmation of their withdrawal via email to volunteers@buildingheroes.org.uk
  6. No refund shall be given under any circumstances for purchases of travel tickets, T-shirts, hoodies or other merchandise.

9. Cancellation and Changes to the Event

  1. In the event that BHEF is forced to cancel the Event for any reason, BHEF will notify each Participant as soon as possible.
  2. If the Event is cancelled, BHEF will offer a refund of the Registration Fee to each Participant. The Participant is required to provide payment details. If BHEF does not receive this within 15 days, the Registration Fee will be treated as a donation.
  3. If BHEF gives notice to cancel an Event in the UK, affected Participants will not be entitled to a refund of their associated travel or accommodation costs.
  4. BHEF reserves the right to alter the Event Date, the start time or other details of the Event as required. If changes to the Event are made, BHEF shall update the Event Information on the Website and notify all Participants affected as soon as reasonably practicable. No refund in full or part shall be made in respect of any change to the Event.
  5. In the event of a change of the Event Date, Participants will have the right within 15 days of receiving notice of the change to:
    1. withdraw from the Event
    2. transfer their registration to another individual who agrees to be bound by these Terms and Conditions.

10. Photos and Publicity

  1. Legitimate Interest: Photographs and films will be taken throughout each Event by BHEF or its group companies and/or its contractors and/or its agents by relying on legitimate interest as a lawful basis for doing so. The BHEF need the ability to use your photographs and films to promote, report on and sell our Events by means of film, television, radio, print media, internet, publicity material or any other media now or in the future.
  2. By taking part, you confirm you are happy for any photographs or films taken during your participation in the Event to be used by BHEF. The Charity will not identify anyone by name without their consent. Should you prefer that BHEF do not use any such images in which you may appear, please contact the fundraising team on volunteers@buildingheroes.org.uk. The BHEF's use of the Participant's photograph and/or personal information contained in stewardship or marketing will be in accordance with the BHEF's privacy policy.

11. Data Protection

  1. Each Participant agrees that information provided to BHEF in connection with Events is true and accurate in all respects and may be used by BHEF in accordance with prevailing data protection legislation.
  2. Each Participant agrees for us to share information with our partners in regard to your participation.
  3. BHEF will use the information provided by Participants to manage, organise and administer the Event and the Participant’s involvement in it.
  4. BHEF reserve the right to pass all information provided by a Participant to any first aid organisation or medical provider attending and assisting at an Event (“Medical Provider”) for safety purposes. This is to enable the Medical Provider to:
    1. administer first aid in the event that a Participant suffers illness or injury during the Event; and
    2. to contact the friends or relatives of a Participant, where necessary.
  5. Each Participant agrees that any Medical Provider may provide BHEF with:
    1. the names of any Participant that they treat during the Event together with details of the circumstances surrounding that treatment; and
    2. the name of any Participant who notifies the Medical Provider that they are withdrawing from an Event due to ill health or otherwise.
  6. Each Participant authorises BHEF and its partners to store and use your personal information (including Participant number and finish time) solely in relation to the organisation and administration of the Event.
  7. Each Participant will automatically be enrolled in receiving our email communications about our services, campaigns, volunteer opportunities, and how to get involved. You can unsubscribe at any time by calling us on 0330 912 6200 or by emailing volunteers@buildingheroes.org.uk. We will never sell or swap your details with other organisations or share them with other charities for marketing purposes. Occasionally we may need to pass your details to service companies authorised to act on our behalf (for example, our email marketing platform).  
  8. To find out more information on how we protect and use your personal data please see our privacy policy: https://www.buildingheroes.org.uk/privacy-policy

12. Acceptance of These Terms and Conditions

  1. By registering to participate in the Event, a Participant agrees to be bound by these Terms and Conditions.
  2. If any provisions in these Terms and Conditions, whether in full or in part, is held to be invalid or unenforceable, all other remaining provisions (in full or in part) shall continue to be valid and enforceable.
  3. These Terms and Conditions and any dispute or claim that arises out of or in connection with them is governed by and construed in accordance with English law.  The English courts have exclusive jurisdiction to settle any dispute or claim that may arise out of or in connection with these Terms and Conditions.

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